What is a Community & Charity Event Trading Consent?
A Community & Charity Event Trading Consent is issued to Event Organisers who host non-profit making events (within the Ashfield District) on behalf of or for a registered charity or community association. The Council waives any fee for such a Trading Consent, so long as the following requirements are met:
- The Traders cannot remain at the event location for any period other than for the duration of the event.
- The Traders must be invited to trade at the event by the event organisers.
- The organisers of the event make no “commercial gain” from the event (i.e. that all profits made are put back into the purpose of the registered charity / community association).
- The Traders make a financial contribution from any profits made to the community and / or charity for which the event is held.
- That no more than 4 Traders are permitted to attend the event (if 5 or more traders are to be proposed, this falls under a Private Market Licence).
- That when events are held on Council owned parks and recreational spaces, that the goods and services offered by Traders are not similar to those provided during the operating hours of any permanent structure sited at that location.
- That Traders of hot foods and / or hot non-alcoholic beverages operating after 23:00 hours must submit a Temporary Event Notice in order to provide the licensable activity of “Late Night Refreshment” in accordance with the requirements of the Licensing Act 2003.
How to Apply for a Community & Charity Event Trading Consent
The event organiser must notify the Events Team (firstname.lastname@example.org) at Ashfield District Council of the intended event, and to obtain an Event Application Form.
Within the Event Application Form submitted by the event organiser to the Events Team at the Council, details of each trader and the goods being sold from each stall / vehicle / unit will be provided.
How does the Council assess your Request?
The Events Team at the Council will forward a copy of the Event Application to the Licensing Team, and will consult with the Licensing Team at the Council to determine whether the event is “not for profit”, and to establish that the Traders are making a financial contribution from any profits they make to the community and / or charity for which the event is held.
If the Licensing Team deem the event to be a commercial one, then a Special Event Trading Consent will need to be applied for and submitted by the event organiser.
Grant of Community & Charity Event Trading Consent
If the Licensing Team deem the event to be “not for profit” and that the Traders are making a financial contribution from any profits they make to the community and or charity for which the event is held, the Events Team will be notified, and the Events Team will confirm this status to event organiser, and forward a Community & Charity Event Trading Consent to the event organiser to provide to each Trader attending the event.
A copy of the Community & Charity Event Trading Consent (listing each Trader) must be displayed at all stalls / vehicles / units trading at the event.
You can find more information about Community & Charity Event Trading Consents within our Street Trading Policy, and in our Street Trading Application Pack. Alternatively you can contact the Licensing Team.
How to Contact the Licensing Team
You can call us on 01623 457589, email us at email@example.com, or visit us and write to us at: Licensing Team, Ashfield District Council, Urban Road, Kirkby in Ashfield, Nottinghamshire, NG17 8DA.