Your completed and signed form can be submitted to our office by post, scan and email, or by hand. Our contact details are listed below.
If you would like to appoint a proxy, where a person of your choosing votes on your behalf, please visit the About my vote website for more information and to download an application form.
Please note that you can only apply for a proxy vote under certain circumstances, so please read the instructions carefully before applying.
Absent vote signature refresh
Absent voters are required to provide a signature and date of birth when they first apply.
When you are sent a postal vote for an election you are required to provide your signature and date of birth on a postal voting statement. These 'personal identifiers' are checked against those you provided on your original postal vote application form, to ensure that they match. This is to prevent someone else from using your vote. If they do not match, your vote cannot be counted. Your personal identifiers are always kept separate from your ballot paper, so no one knows how you have voted.
An important part of these security measures is providing a fresh specimen signature every five years, as people's signatures and circumstances can change over time. Legislation requires the Electoral Registration Officer to carry out the annual refresh of signatures by 31 January each year in order to ensure that the signatures for as many absent voters as possible are refreshed, producing as accurate a record as possible and potentially limiting the number of postal votes that are rejected due to mismatched personal identifiers.
This absent vote signature refresh exercise will be undertaken every January and we will write to you if applicable.