Working at elections

We have a number of roles which need to be filled to help an election to take place, including the role of presiding officer. This page explains what the role involves. 

Job purpose

To manage and oversee all aspects of the poll in the polling station that you are responsible for. This includes training and making sure your poll clerks keeps to all instructions issued by the Returning Officer.

Duties and responsibilities

Before polling day

You will:

• keep to all instructions from the Returning Officer, Elections Team and Polling Station Inspector
• attend training sessions as required for double stations
• be in contact with the other Presiding Officer(s) make contact with Poll Clerk(s) to confirm arrangements for the day
• liaise with the key holder for the polling station to confirm arrangements for opening up and closing the building
• collect and check the ballot box and contents and keep registers and ballot papers secure before polling day
• make sure that you plan your transport to and from the polling station and have all food and drink needed for the day. 

Election day

On election day you will:

• arrive at your polling station by 6am (or agreed time) to meet the key holder or open up as necessary
• making sure all staff have access to the site take the ballot box and contents to the polling station organise the layout of the polling station, so that access needs are met make sure that polling station signage is clear and visible at all times
• be aware of access issues at the polling station be responsible for health and safety for all staff and visitors at the polling station
• instruct, train and supervise Poll Clerk(s) open the polling station on time at 7am train polling staff in the use of the tactile device and the procedure for anonymous electors if applicable
• make sure that all electors are treated impartially and with respect
• be polite and professional when dealing with all visitors to the polling station and be impartial at all times
• make sure that voters can cast their ballot in secret
• manage the attendance of those entitled to be present at the polling station - candidates, agents, police officers, representatives of the Electoral Commission and observers; make sure they do not interfere with the voting process
• for double stations, support new Presiding Officers and Poll Clerks
• make sure that anyone with a disability is able to cast their ballot in secrecy
• receive postal votes delivered by hand and record appropriately
• follow the procedure to mark the electoral register, fill in the corresponding numbers list and issue ballot papers to voters account for, and be responsible for, all ballot papers issued and not issued
• keep the secrecy of the ballot at all times, including no commentary on social media about how busy or quiet the polling station may be
• provide cover for any other Presiding Officer and poll clerks when required; all breaks should be taken during quiet periods
• contact the Elections team in the office to resolve any queries that arise during the day.

Close of poll

At close of poll you will:

• make sure that any voters in the queue at 10pm are able to receive their ballot papers and cast their vote
• fill in all close of poll paperwork, including the ballot paper account correctly and accurately
• make sure the polling station is closed on time supervise the dismantling of the polling station and make sure the building is returned to good order
• make sure the building is secure and handed over to the key holder where applicable
• return the ballot box and packets to the drop off location.

Person specification

Essential skills

You must:

• have good communication skills and the ability to follow instructions
• have good personal presentation and commitment to care
• have good administration skills and attention to detail
• be a team player and have a flexible attitude
• be punctual and reliable be a car driver - able to transport ballot box equipment safely to and from the polling station and to the drop off location
• ability to work independently under pressure
• willing to share contact phone number with other members of staff working at the same polling station. 

Desirable skills

• Previous polling station working experiences is desirable.

We have a number of roles which need to be filled to help an election to take place. These are in addition to members of our staff who will support an election. Find out about the role of poll clerk. 

Job purpose

To assist and provide support to the Presiding Officer in all aspects of the poll in the polling station including administration.

Duties and responsibilities

Before polling day

You will:

• keep to all instructions from the Returning Officer, Elections Team and Presiding Officer
• attend a training session make contact with your Presiding Officer to confirm arrangements for the day
• if you are working as a Poll Clerk for the first time, make sure you have read through the Handbook for Polling Station Staff with regard to conducting the poll on the day
• make sure you plan your transport to and from the polling station and have all food and drink needed for the day. 

Election day

On election day you will:

• arrive at the polling station on time to help the Presiding Officer set the polling station up for the day
• set up the polling station as directed by the Presiding Officer before 7am
• make sure you know the process for marking the register and issuing ballot papers, as instructed by your Presiding Officer
• write the elector number on the Corresponding Number List (CNL) against the ballot paper number to be issued
• make sure that electors are only given one ballot paper for each election or poll taking place on election day by checking the ballot paper number against the CNL each time one is issued
• make sure that all electors are treated impartially and with respect
• keep the secrecy of the ballot at all times including no commentary on social media on how busy or quiet the polling station may be
• be polite and professional when dealing with all visitors to the polling station and be impartial at all times
• provide cover for Presiding Officer and other poll clerks when required; all breaks should be taken during quiet periods
• work as a team with other Poll Clerk(s) and your Presiding Officer
• support the Presiding Officer to make sure that voters can cast their ballot in secret.

Close of poll

At close of poll you will:

• make sure that any voters in the queue at 10pm are able to receive their ballot papers and cast their vote
• clear and tidy polling station as required
• support the Presiding Officer in checking paperwork
• where requested stay at the polling station until the Presiding Officer has completed all paperwork, the polling station has been made good and the building has been secured. 

We have a number of roles which need to be filled to help an election to take place. These are in addition to members of our staff who will support an election. Find out about the role of count assistant. 

Job purpose

To work as part of a team sorting and counting ballot papers quickly but accurately, whilst under pressure and under observation of candidates and agents.

Duties and responsibilities

On count day

You will:

• work in a team as chosen by the Returning Officer, Elections Team and Count Supervisor
• verify and count the number of ballot papers in a ballot box and recount if required
• alert the Count Supervisor of any doubtful ballot papers
• as instructed tidy up and make good the count table and count venue
• avoid making conversation with candidates, agents and guests
• always keep the secrecy of the ballot
• stay politically neutral.

Person specification

Essential skills

You must:

• have good communication skills and the ability to follow instructions
• have good administration skills and attention to detail
• be a team player and have a flexible attitude
• be punctual, reliable and calm under pressure.

Desirable skills

• Previous experience as a Count Assistant is desirable.

We have a number of roles which need to be filled to help an election to take place. These are in addition to members of our staff who will support an election. Find out what is involved in the postal vote opener role. 

Job purpose

To open postal voting packs as directed by the Postal Vote Opening supervisor and Deputy Returning Officer. 

Duties and responsibilities

You will:

• arrive at the session on time, ready to be briefed
• keep to all instructions from the supervisor
• follow the instructions for opening postal votes as per the instructions given to you by the team
• help with any close down administrative procedures as directed
• make sure the ballot is kept secret at all times including keeping ballot papers face down and not making comments on social media
• carry out other postal vote opening duties as required. 

As well as the duties listed, you may be asked to take on other administrative tasks appropriate with your pay level.

Person specification

Essential skills

You must:

• have good communication skills and the ability to follow instructions
• have good administration skills and attention to detail
• have good numerical skills be a team player
• and have a flexible attitude be punctual and reliable.

Desirable skills

• Previous experience as a Postal Vote Opener is desirable.