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Petition Scheme

SUBMITTING YOUR PETITION 

  • Any person, regardless of age, who lives, studies or works in the District is able to submit a petition to the Council.
  • All petitions will be acknowledged within 5 working days of receipt.  This acknowledgement will set out what the Council intends to do with the petition.  We will only treat something as a petition if it is identified as being a petition by the person submitting it.
  • Petitions must include a clear and concise statement covering the subject of the petition and what action the Petitioners would like the Council to take.  It must also include the name, address and signature of any person supporting the petition.
  • Petitions which are considered by the Chief Executive to be vexatious, abusive or otherwise inappropriate will not be accepted.
  • In the period immediately before an Election or Referendum the Council may have to deal with your petition differently.  If this is the case, the Council will explain the reasons and discuss the revised timescale which will apply.
  • Repeat petitions will not normally be considered if they are received within 6 months of another petition having already been considered by the Council on the same matter.
  • If the Council receives two or more petitions relating to the same issue(s) it will consider amalgamating them but only with the approval of the petition organisers.
  • If the petition applies to a planning or licensing application, is a statutory petition (for example requesting a Referendum on having an elected Mayor), or on a matter where there is already an existing right of appeal (such as Council Tax banding and non-domestic rates) other procedures apply.  For instance, petitions which relate to planning or licensing applications will be submitted directly to the relevant committees for them to consider.
  • You can create an e-petition by clicking here.
  • You can send your petition by email to democratic.services@ashfield.gov.uk 
  • Paper petitions can also be sent to:- 

   The Democratic Services Team,

   Ashfield District Council,

   Council Offices,

   Urban Road,

   Kirkby in Ashfield,

   Nottingham.

   NG17 8DA 

 

WHAT HAPPENS NEXT?

  • If your petition has received 1,000 signatures or more then the Council will debate it.
  • This means that the issue raised in the petition will be discussed at a meeting which all Councillors can attend.  The Council will try to do this as soon as possible.  The petition organiser will be given 5 minutes to present the petition at the meeting and the petition will then be discussed by Councillors for a maximum of 15 minutes.  The Council will decide how to respond to the petition at the meeting.  It may decide to take the action which the petition requests, not to take the action requested for the reasons put forward in the debate, or to commission further investigation into the matter, for example by a relevant committee.
  • Where the issue is one on which the Council's Cabinet is required to make the final decision, the Council will decide whether to make recommendation to inform that decision.  The petition organiser will received written confirmation of this decision.  This confirmation will also be published on the Council's website.

 

WHAT WILL THE COUNCIL DO WHEN IT RECEIVES MY PETITION?

  • Your petition will be published on the Council's website, except in cases where this would be inappropriate.  Whenever possible, the Council will also publish all correspondence relating to the petition (all personal details will be removed).
  • The Council's response to a petition will depend on what a petition asks for and how many people have signed it, but may include one or more of the following:-

           1. Taking the action requested in the petition.

           2. Considering the petition at a Council meeting.

           3. Holding an inquiry into the matter.

           4. Undertaking research into the matter.

           5. Holding a public meeting.

           6. Holding a consultation.

           7. Holding a meeting with petitioners.

           8. Referring the petition for consideration by the Council's Overview and Scrutiny Committee*.

           9. Calling a Referendum.

          10. Writing to the petition organiser setting out the Council's views about the request in the petition.

           * The Overview and Scrutiny Committee is responsible for scrutinising the work of the Council and has the power

             to hold the Council's decision makers to account.

  •  If your petition is about something over which the Council has no direct control (for example the local railway or hospital) it will consider making representations on behalf of the community to the relevant body.  The Council works with a large number of local partners and where possible will work with these partners to respond to your petition.  If it is not able to do this for any reason (for example, if what the petition calls for conflicts with Council policy) then the Council will set out the reasons for this to you.  You can find more information on the services for which the Council is responsible on the Council's website.
  • If your petition is about something which a different local authority is responsible for the Council will consider how best to respond to it.  This might consist of simply forwarding the petition to the other Council, but it could also involve other steps.  In any event the Council will always notify you of the action it has taken.

 

WHAT CAN I DO IF I FEEL MY PETITION HAS NOT BEEN DEALT WITH PROPERLY?

  • If you feel that the Council has not dealt with your petition properly then the petition organiser has the right to request that the Council's Overview and Scrutiny Committee review the steps which it has taken in response to your petition.  A request for a review must be made within 20 working days of notification of the Council's decision on the petition.
  • For further information please read the full Petition Scheme by clicking here or contact the Democratic Services Team on 01623 457316 or 457317 or email: democratic.services@ashfield.gov.uk.

 

PETITIONS RECEIVED BY THE COUNCIL

To view the petitions received by the Council and the action taken please click here.